Codes of Conduct

Club Codes of Conduct & Policies 

Please take the time to read these documents.

 

Thirsk Falcons Constitution and Rules

1. The Club shall be called Thirsk Athletic Sports & Social Club – Thirsk Falcons FC. This recognises our membership of Thirsk Athletics Sports and Social Club who are a Community Amateur Sports Club. For the purposes of our our association and membership with the FA and local football leagues and the Thirsk community we will use an abbreviated form namely, Thirsk Falcons FC.

2. Objects - The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same

3. Status of Rules - These rules (the “Club Rules”) form a binding agreement between each member of the Club.

4. Rules and Regulations - (a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavors to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force. (b) No alteration to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserves the right to approve any proposed changes to the Club Rules. (c) The Club will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and antidiscrimination policy as shall be in place from time to time.

5. Club Membership - (a) The members of the Club from time to time shall be those persons listed in the register of members (the “Membership Register”) which shall be maintained by the Club Secretary (b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to Membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register (c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register. (d) The FA and Parent County Association shall be given access to the Membership Register on demand.

6. Annual membership fee - (a) An annual fee payable by each member shall be determined from time to time by the club committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable. (b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objects of the Club. (c) All annual membership fees are due to be paid in full before 30th September. Fees may be paid in instalments at the discretion of the team manager. Instalment fees not paid in full before the 31st December could result in the member being precluded from participating in coaching sessions and/or football matches representing the Club.

7. Resignation and Expulsion - (a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation. A member whose annual membership fee or further subscription is more than three (3) months in arrears shall be deemed to have resigned. (b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. (c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (the “Club Property”).

8. Club Committee - (a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and Child Welfare Officer elected at an Annual General meeting and up to five other members as required by the committee. (b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Secretary. The quorum for the transaction of business of the Club Committee shall be three. (c) Decisions of the Club Committee of meetings shall be recorded and maintained by the Club Secretary. (d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year. (e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members. (f) Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules. (g) The position of a Club Officer shall be vacated if such person is subject to a decision of the FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

9. Annual and Extraordinary General Meetings - (a) An AGM shall be held in each year to: (i) receive a report of the activities of the Club over the previous year; (ii) receive a report of the Club’s finances over the previous year; (iii) elect the members of the Club Committee; and (iv) consider any other business. b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting. (c) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM. (d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting. (e) The quorum for a General Meeting shall be three. (f) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote. (g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

10. Club Teams - At its first meeting following each AGM the club committee shall appoint a club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the club committee at its last meeting prior to an AGM a written report of the activities of the team.

11. Club Finances - (a) A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except authorised by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account. (b) The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited. (c) The Club Committee shall have the power to authorize the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club. (d) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002. (e) The Club may also in connection with the sports purposes of the Club: (i) sell and supply food, drink and related sports clothing and equipment; (ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present; (iii) pay for reasonable hospitality for visiting teams and guests; and (iv) Indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets). (f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years. (g) The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA. (h) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“the Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision. (i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting. (j) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian. (k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties. 11.1 Fines (a) Players – players cautioned or sent off during a game will be fined by the North Riding FA. The club will pay such fines directly to the NRFA and seek remuneration from the player involved. Failure to remunerate the club within 10 working days will result in suspension from attending Club coaching activities and representative matches until resolved. (b) General – general fines related to breaking TJFA rules will be paid directly by the Club. Team managers are responsible for adhering to TJFA rules. Sanctions may be taken by the Club against persistent offenders. (c) Parents/guardians/spectators – any none playing persons who are fined and have had their fines paid by the Club, must remunerate the Club within 10 working days or this will result in their respective child’s suspension from attending Club coaching activities and representative matches until resolved.

12. Dissolution (a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present. (b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club. (c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, the Parent County Association or The FA for use by them for related community sports.

 

Thirsk Falcons FC Child Protection Policy 

1. Thirsk Falcons Football Club acknowledges its responsibility to safeguard the welfare of every child and young person who has been entrusted to its care and is committed to working to provide a safe environment for all members. A child or young person is anyone under the age of 18 engaged in any club football activity in both senior and junior teams. We subscribe to The Football Association’s child protection and best practice policy and procedures and endorse and adopt the policy statement contained in that document.

2. The key principles of The FA Child Protection Policy are that: The child’s welfare is, and must always be, the paramount consideration All children and young people have a right to be protected from abuse regardless of their age, gender, disability, culture, language, racial origin, religious beliefs orsexual orientation All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately Working in partnership with other organisations, children and young people and their parents or carers is essential. We acknowledge that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse. Thirsk Falcons Football Club recognises that this is the responsibility of every adult involved in our club. 

3. Thirsk Falcons Football Club has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is noted and accepted that The Football Association’s child protection regulation (see The FA Handbook) applies to everyone in football whether in a paid or voluntary capacity. This includes those who are a volunteer, match official, helper on club tours, football coach, club official or medical staff.

4. We endorse and adopt The FA’s Child Protection and Best Practice Guidelines for Recruiting Volunteers and will: Develop a role profile Request identification documents As a minimum meet and chat with the applicant(s) and where possible conduct interviews before appointing Request and follow up with two references before appointing Require an FA CRB Unit Enhanced Disclosure where appropriate in line with FA guidelines.

All current Thirsk Falcons Football Club members with direct access to children and young people will be required to complete a DBS Enhanced Disclosure via The FA DBS Unit and safeguarding training.  If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of Thirsk Falcons Football Club, guidance will be sought from The Football Association. It is noted and accepted that The FA will consider the relevance and significance of the information obtained via The FA CRB Unit Enhanced DBS Disclosure and that all decisions will be made in the best interests of children and young people. It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football. 

5. Thirsk Falcons Football Club supports The FA’s ‘whistle blowing’ policy. Any adult or young person with concerns about a colleague can ‘whistle blow’ by contacting The FA Child Protection Manager on 0207 745 4771, by writing to The FA Case Manager at The Football Association, 25 Soho Square, London W1D 4FA or by going direct to the police, social services or the NSPCC. Thirsk Falcons Juniors Football Club encourages everyone to know about it and utilise it if necessary. 

6. Thirsk Falcons Football Club has a Club Welfare Officer (CWO) in line with The FA’s role profile and required completion of the child protection and best practice workshop. The post holder will be involved with designated person’s training provided by The FA. The CWO is the first point of contact for all club members and parents or guardians regarding concerns for the welfare of any child or young person. They will liaise directly with the CFA CPO and will be familiar with the procedures for referring any concerns. They will also play a proactive role in increasing an awareness of poor practice and abuse amongst club members. 

7. We acknowledge and endorse The FA’s identification of bullying as a category of abuse. Bullying of any kind is not acceptable at our club. If bullying does occur, all players, parents or guardians should be able to tell and know that incidents will be dealt with promptly. Incidents need to be reported to the CWO, a member of the committee or, in cases of serious bullying contact the CFA CPO.

8. Codes of conduct for players, parents or spectators, officials and coaches have been implemented by Thirsk Falcons Football Club. In order to validate these codes of conduct the club has clear sanctions to deal with any misconduct at club level and acknowledges the possibility of potential sanctions which may be implemented by leagues or the CFA in more serious circumstances. All prospective members will be informed of these codes.

9. Further advice on child protection matters can be obtained from:

The County Football Association’s Child Protection Officer, whose details can be found in the County Handbook

The Football Association/NSPCC Child Protection 24-Hour Helpline 0808 800 5000

Safeguarding - Rules & Regulations | The Football Association (thefa.com)

Code of Conduct for Players

1. Make every effort to develop their own sporting abilities, in terms of skill, technique, tactics and stamina.

2. Give maximum effort and strive for the best possible performance during a game, even if their team is in a position where the desired result has already been achieved.

3. Set a positive example for others, particularly young players and supporters.

4. Avoid all forms of gamesmanship, and time-wasting.

5. Always have regard to the best interests of the game, including where publicly expressing an opinion on the game and any particular aspect of it, including others involved in the game.

6. Not use inappropriate language.

Obligations towards one’s own team, A player should:

1. Make every effort consistent with Fair Play and the Laws of the Game to help his own team win.

2. Resist any influence which might, or might be seen to, bring into question his commitment to the team winning.

Respect for the Laws of the Game and competition rules, A player should:

1. Know and abide by the Laws, rules and spirit of the game, and the competition rules.

2. Accept success and failure, victory and defeat, equally.

3. Resist any temptation to take banned substances or use banned techniques.

Respect towards Opponents, A player should:

1. Treat opponents with due respect at all times, irrespective of the result of the game.

2. Safeguard the physical fitness of opponents, avoid violence and rough play, and help injured opponents.

Respect towards the Match Officials, A player should:

1. Accept the decision of the Match Official without protest.

2. Avoid words or actions which may mislead a Match Official.

3. Show due respect towards Match Officials.

Respect towards Team Officials, A player should;

1. Abide by the instructions of their Coach and Team Officials, provided they do not contradict the spirit of this Code.

2. Show due respect towards the Team Officials of the opposition.

Obligations towards the Supporters, A player should:

1. Show due respect to the interests of supporters

Fines Incurred 

1. Fines incurred whilst playing for the club will be reimbursed directly to the club as per the terms of the FA invoice relating to the fine and served in accordance with the FA regulations.

We Only Do Positive - Respect | The Football Association (thefa.com)

Code of Conduct for Team Officials

This Code applies to all team / club officials (although some items may not apply to all officials)

Obligations towards the Game

The team official should:

1. Set a positive example for others, particularly young players and supporters

2. Promote and develop his own team having regard to the interest of the Players, Supporters and reputation of the national game.

3. Share knowledge and experience when invited to do so, taking into account the interest of the body that has requested this rather than personal interests.

4. Avoid all forms of gamesmanship.

5. Show due respect to Match Officials and others involved in the game.

6. Always have regard to the best interests of the game, including where publicly expressing an opinion of the game and any particular aspect of it, including others involved in the game.

7. Not use or tolerate inappropriate language.

Obligations towards the Team

The team official should

1. Make every effort to develop the sporting, technical and tactical levels of the club/team, and to obtain the best results by the team, using all permitted means.

2. Give priority to the interests of the team over individual interests.

3. Resist all illegal or unsporting influences, including banned substances and techniques.

4. Promote ethical principles.

5. Show due respect to the interest of players, coaches and other officials, at their own club/team and others

Obligations towards the supporters, A team official should:

1. Show due respect to the interests of supporters.

Respect towards the Match Officials, A team official should:

1. Accept the decisions of the match official without protest.

2. Avoid words or actions which may mislead a Match Official

3. Show due respect towards Match officials.

We Only Do Positive - Respect | The Football Association (thefa.com)

Code of Conduct for Parents/Carers/Spectators

A parent’s/carer’s/spectator’s expectations and attitudes have a significant bearing on a child’s attitude towards: Other players Officials Managers Spectators.

This club will ensure that parents/carers/spectators within your club are always positive and encouraging towards all of the children - not just their own - and will encourage parents/carers/spectators to:

Applaud the opposition as well as their own team

Avoid coaching the child during the game

Not to shout and scream

Respect the referee’s decision

Give attention to each of the children involved in football not just the most talented

Give encouragement to everyone to participate in football

During matches parents/carers/spectators:

Must keep off the pitch (ideally at least 3metres away from touchlines to allow for safety of players and assist officials in judgements)

Must not enter into arguments with match officials or opposing players or supporters (disputes to be handled by team managers only)

If a player is cautioned or sent off he/she will receive a fine from the North Riding County FA - the player must return the form and fine to their team manager within 7 days or they will not be eligible to be selected for the team until the matter is resolved.

If we win we do not gloat; if we lose we do not complain.

Must not use foul language.

If unavailable for matches, players must inform managers as soon as possible. Players must endeavour to attend practices/coaching sessions regularly, arriving properly kitted out, with waterproofs and with drinks and on time.

Players - violent play and foul language is forbidden. Behaviour on club trips must be excellent, otherwise suspension from matches or club may be enforced. Any player caught breaking club rules may be asked to attend a disciplinary hearing where he/she may be suspended for a period of time, or in extreme cases be expelled from the club. The club will ensure that parents/carers/spectators agree and adhere to the Codes of Conduct and Child Protection Policy. (See also Players Code of Conduct, Coaches Code of Conduct and Child Protection Policy).

We Only Do Positive - Respect | The Football Association (thefa.com)

Website and Social Networking Policy

Thirsk Falcons Football Club embraces and promotes the safe use of social networking to promote the good work it does in delivering involvement in sport throughout Thirsk and Hambleton district.

The club has a social media presence on Twitter and Facebook. 

Thirsk Falcons FC uses Twitter as a form of Social Networking to which it is for

communicating results and the Thirsk Falcons Facebook page for results, match reports, general communications relevant to the club news and events.  The club match reports are promoted within Thirsk Weekly News.

The website is utilised as a ‘shop window’ and highlights club information, policies and contact info for teams.  It does not allow account access to third

party members or parents of child members. The website can only have content added by authorised officials of Thirsk Falcons Football Club.

It is important to note that Facebook has a minimum age for access currently based at 13 years of age. The internet and social networks change rapidly, so these guidelines may also be applied to other online services not mentioned above.

Although the club accepts that adults and young people are increasingly using social networking sites to interact with each other and as a communication tool it offers many benefits. However, the club also recognises that it raises a number of safeguarding concerns.  Primarily, the potential risks to young people include cyber-bullying, grooming and potential abuse by online predators and exposure to inappropriate content.

The club has adopted the following policy in relation to managers, coaches and other adult volunteers in a position of trust and responsibility and promotes the following guidelines for club members.

Policy for Managers, Coaches and Volunteers

The official twitter and facebook pages can only be edited by authorised members of the club and content is overseen by the executive. 

This form of Social Networking will not be used as a means of communicating with players.  Teams utilise official FA matchday for communicating fixture information, whats app and closed team facebook pages which are monitored by officials. 

An adult club official who receives a request from a junior club member to become a “named” friend where the purpose of contact is football related will decline the request.

In the case of Twitter the official will not "follow" any junior member where the purpose of contact is football related.  Where club officials make use of social networking sites they will not criticise or abuse other club officials, club members or other clubs, their officials or players. If the club becomes aware of such conduct then disciplinary measures will be taken.

Guidelines for club members who use social networking sites

Do not make a request to your coach or manager to be your social networking site friend.  Never make any comment or post/send a picture or video that may be hurtful, upsetting or untrue. Always think very carefully before posting comments or pictures as you may regret an action taken in the heat of the moment.

Do not post/send photos of other club members taken in connection with club activities as it may breach the club’s policy on photographs and video.

Abide by the terms and conditions of your service provider. The most important piece of information is how old you must be to use the service, usually over the age of 13 years. The terms of service usually tell you what is and what is not acceptable behaviour and how you can contact them if you have a complaint or a concern.

Guidelines for club officials on the use of Thirsk Falcons Website

All match reports submitted by parents are to be vetted by the Team Manager for the age group prior to being published on the website.

The executive will monitor reports posted on the club site and if action needs to be taken will communicate directly with the Team Manager and/or edit the report. If any official has any doubts over any report they are to seek advice from the club secretary.

At all times only team officials are to enter results (and match reports) onto the FA Fulltime and FA Matchday.   its members, parents, players or opposing teams or officials should not be entered onto the website at any time. Any club official finding reports including such material should report this immediately to the Club Secretary.

Disciplinary Measures

All Breaches of the Social networking and Website policy are breaches of the club codes on conduct. Should any post made on a social networking site or any content submitted via a match report have a complaint made to the club then an investigation will commence immediately.

Should any complaint be proven then the clubs management committee will instigate disciplinary measures against the official or parent involved.  The club strongly recommends that parents/ carers and club members visit the following website for information about staying safe online:

Section 6 - safeguarding in the digital world - Safeguarding | The Football Association (thefa.com)

 

Grievance Procedure

There are now more people involved with Thirsk Falcons  FC than at any time in our history. Player numbers are steadily growing and so is parental and carer involvement in the club.

With so many people involved with coaching and matches, occasionally there may be differences of opinion in how things are run at the club. It may be that people feel they are being treated in a way that they perceive to be unfair. Thankfully these occasions are rare and in many instances they can be resolved by a simple conversation with the person or people involved and this is something the club encourages.

However, this may not be successful to the satisfaction of all parties. If this is the case then you must follow the club’s Grievance Procedure.

Outlined below are its aim, structure and process.

 Aim : To provide players,  parents and officials associated with the club the opportunity to seek guidance and possible action as a result of a formal complaint.

Structure: All formal complaints will be reviewed by a Grievance Committee comprising 5 people – 3 officers of the club and 2 external parties: Chair, Secretary/Child Welfare Officer, Treasurer and 2 parent representatives. The make up of this committee may change in time as volunteers take over roles within the club.

Process:

  1. Any person with a grievance must submit in writing the nature of their complaint, their version of the event(s) and provide written supporting evidence by third parties that they wish to be considered. This should be supplied to the Chair either in person, electronically or via post.
  2. The people/person who is being complained about will be informed in writing and have access to all documents submitted. Upon receipt of written details of the formal complaint they have 14 days to formally respond. They also have the right to submit supporting evidence by third parties that they wish to be considered by the committee. This must be within the 14-days timeframe. Verbal submissions will not be accepted by the club for any complaint lodged.
    Any submission on behalf of a player must come to the club via their parent or carer. The club will not consider grievance complaints submitted directly by players. However, this process should not be confused with the club’s Childcare policy and this is documented on the club website. If you need to seek clarity please contact the club’s Child Welfare Officer.
  3. All parties have the right to see any evidence that will be considered by the committee.
  4. Within 4 weeks of receiving all evidence, the Grievance Committee will consider what has been presented and will form an initial recommendation. This recommendation is formed by a majority view and all committee members will have a say on the matter. The final decision and any consequent actions will be sent in writing to the people/person with a grievance and to the people/person who the grievance is against.
  5. If any of the regular committee have a conflict of interest and may be called upon to submit written evidence in support of the complainant or whom the grievance is against, they will not sit on the committee for that particular case. A further person will replace them in this instance as decided by the remainder of the committee.
  6. On request any player, parent or carer can contact the committee regarding the decision made and ask for an explanation on the reasoning behind it.
  7. If upon receipt of the committee’s decision if either party is not satisfied with the decision they have to right to appeal and must submit this appeal in writing to the Chair within 14 days.
  8. An appeal will be reviewed by the Chair and an external party and any decision will be given with 28 days. If any new evidence comes to light since the initial complaint then all parties involved will be given copies of new evidence and will have 14 days to respond
  9. Following the appeal process the club’s decision is final and binding on all parties.